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Executive Assistant to the Executive Director

Core/Administrative
Thompson Office  –  Full Time Position

Manitoba Keewatinowi Okimakanak Inc. is seeking an organized, motivated individual to work under the supervision of Executive Director. The successful incumbent will be responsible for providing comprehensive support to the Executive Director and keep them informed of upcoming commitments and meetings.

Duties and Responsibilities:

  • Coordinate and assist in the preparation of meetings that the Executive Director is to lead or chair
  • Ensure all minutes and decisions related to the responsibilities of the Executive Director be recorded and brought forward for review and follow up
  • Maintain calendar management for the Executive Director
  • Monitor meeting requests and correspondence is actioned daily
  • Ensure all incoming correspondence is recorded weekly
  • Maintain and follow up on key stakeholders/contacts information
  • Provide the necessary research; develop and/or establish an information base that is required for the preparation of resolutions, postings, proposals and other relevant documents of the organization
  • Maintain effective communications and provide the support as required to the Executive Assistant (Political Office) and Senior Managers.
  • Type all reports and correspondence as required
  • Maintain an effective electronic filing system
  • Maintain a daily log of events, tasks and other highlights of significance
  • Responsible for setting up and prepare meeting packages
  • Attend meetings and assist in preparing presentations, briefing notes and other correspondence.
  • Coordinate staff meeting, prepare summary of minutes and distribute
  • Review and highlight invitations for meetings and deadline for reports
  • Follow up and ensure directive from Executive Director
  • Maintain an updated digital contact list
  • Make travel arrangements and detailed travel itineraries
  • Reporting coordination of MKO programs activity and financial reports
  • Prepare visa receipts for submission to finance

Knowledge and Skills:

  • Minimum 3 years of experience in an office/administrative environment
  • Post-secondary education in business administration or equivalent
  • Ability to set priorities, handle multiple tasks simultaneously and meet deadlines
  • Strong verbal and written communication skills
  • Demonstrates strong initiative with the ability to work independently while functioning as part of a team
  • Proficiency with MS Office, Internet, E-mail and other business related computer software is required
  • Excellent organizational skills, attention to detail and follow through
  • A sensitivity and understanding of culture, language and issues relevant to First Nation communities
  • A valid class 5 driver license
  • A willingness to travel
  • Availability outside of regular office hours

Salary will commensurate upon experience and qualifications.

Interested candidates are invited to submit a cover letter, resume and two references by 4:00pm on December 23, 2021 to Dorothy Smith via email to [email protected].

We thank all applicants, in advance, and only those selected for an interview will be contacted.