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Receptionist/Administrative Assistant

Winnipeg Office
Full time – Winnipeg

 

Manitoba Keewatinowi Okimakanak is seeking a self-starting, highly motivated, and punctual individual to assume the responsibilities of Receptionist/Administrative Assistant for the MKO Winnipeg sub-office and will report directly to the Executive Assistant.

As the Receptionist/Administrative Assistant, you will:

  • Be the first point of contact for visitors;
  • Organize boardroom bookings and arrange meetings on Microsoft Team, Zoom and LifeSize;
  • Keep track of staff attendance in TimeClick;
  • Order office supplies and equipment as needed;
  • Assist staff and visitors with printing, photocopying, and faxing;
  • Receive and distribute incoming and outgoing mail;
  • Answer the main phone line and assist or forward callers;
  • Provide and assist staff with electronic forms;
  • Update and distribute staff listing;
  • Take notes in meetings as requested;
  • Assist the IT team as needed;
  • Assist with other MKO programs as needed;
  • Scan and add to the MKO electronic archives;
  • Other administrative duties as assigned: travel claims, bank deposits, etc.

To this position, you bring:

  • Punctual to greet staff and visitors;
  • Reliable and dependable in performing job-related tasks;
  • Excellent organization skills and the ability to set and priorities;
  • Experience in administration or customer service;
  • Ability to adapt to a changing routine;
  • Ability to work independently and as part of a team;
  • Proficient computer skills, including Microsoft Office, Excel, Internet, and E-mail;
  • Experience using Apple and Windows technology;
  • Experience with Smartboards;
  • Willingness to learn different computer programs and procedures;
  • Proof of double vaccination required;
  • Ability to lift 20-40 pounds;
  • Provide a Criminal Record Check, including Child Abuse Screening;
  • A sensitivity and understanding of culture, language and issues relevant to Indigenous communities.

Salary is dependent upon qualifications and experience.

Interested applicants are invited to submit a cover letter, resume, and two (2) references by
4:00 PM on September 16, 2022 to Shawna Flett at [email protected].

We thank all applicants, only those applicants considered for further review will be contacted.